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Sessional Receptionist (Sussex)

Job Role

KSS CRC are high performing Community Rehabilitation Company delivering a range of services designed to stop reoffending and prevent the harm caused to communities by crime. We have a strong ethos for engaging with our service users and work in collaboration with the people and communities we serve. We take great pride in providing a high level of service and are strongly committed to delivering on performance and quality.

 

The role involves providing a professional reception service to all of our visitors both face to face and on the telephone. The role also includes providing a comprehensive administrative service, administering local finances and dealing with all health and safety matters.

 

Please note that this particular role is for casual work. We require casual staff to cover permanent employees annual leave plus any further business needs.

Key Responsibilities
  • To ensure Health & Safety and security arrangements are in place and implemented for designated offices to include fire safety, risk assessments, workplace inspections and accident investigations
  • Oversee all property, buildings maintenance and cleaning issues in respect of designated offices, liaising with the Facilities Management Helpdesk as required
  • Undertake cleaning audits with the Facilities Management Supervisor, record and monitor issues
  • Oversee the ordering of stationery and supplies, take responsibility for ordering furniture and equipment as required, liaising with suppliers as appropriate
  • Provide line management for the FM Administrators to include induction, supervision and appraisal, training and development, allocation of work, deployment and to assist in the recruitment of FM Administrators
  • To be responsible for the management of the reception areas
  • Oversee the imprest/petty cash accounts and ensure that these are reconciled and returns sent to the Finance Department in line with KSS CRC policies.
  • To work in accordance with KSS CRC safeguarding policies and procedures and assist the team to carry out its duties in a way that protects children and vulnerable adults and promotes their welfare.
  • Maintain office systems as required including recording of specialist equipment and archiving.
  • Maintain inventories of all equipment (excluding IT) within designated offices
  • Undertake admin duties and data inputting as relevant to the Reception.
Skills and Experience
  • Experience of dealing with the public both face to face and on the telephone.
  • Experience of providing administrative support
  • Excellent interpersonal skills, able to deal effectively and diplomatically with a wide range of people
  • Computer skills for inputting and extracting data from information systems. 
  • Able to prioritise work effectively, be organised and have an ability to multi-task. 
  • Numerate and literate with the ability to handle and reconcile cash
  • Proven ability to work effectively as part of a team with a flexible and calm approach to work. 

 

A full job description can be found on the following link:

http://ourjobs.seetec.co.uk/ksscrc/receptionist//

Additional Information

Salary: £10.34 per hour

Location: Various locations across Sussex

Hours of work: As and when required, this is a sessional role to cover absence and business needs

Closing Date: 30th September 2020

 

KSS CRC  is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff to share and uphold this commitment in conjunction with the requirements of the Prevent Duty and the positive promotion of modern British values.

 

Dependent on the role applying to you may be required to process a Disclosure and Barring Service (DBS/DS) check. Seetec support the recruitment of ex- offenders and will not discriminate in anyway.  Our full policy statement of “Ex-Offenders” can be found on our website under” About us”

 

KSS CRC is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.